Providing data on ULS libraries
The collection, verification and coordination of statistical data in the ELTE libraries is an organised process carried out by the University Library and Archives with the aim of collecting, quality controlling and standardising the data generated by the units of the University Library Network. On the basis of the data collected and verified in this way, the University Library and Archives produces data-based summaries and statements that support decision-making, internal planning and external (e.g. maintenance or national) data provision.
In the context of data provision, the University Library and Archives regularly or on a case-by-case basis transmits data on libraries to the maintenance bodies, statistical offices, national library systems or other competent institutions, based on legal obligations, tender settlements, etc. The data provided may cover the whole library area and include, for example, library statistics on turnover, collections, attendance, events, digital services, finances or human resources.
The provision of statistical data is required by Government Decree 388/2017 (XII. 13.). The designated staff member of the University Library and Archives is the ELTE-level institutional administrator of the Cultural Statistics Data Collection System. The administrator is responsible for updating the institutional data, summarising the data received from the ELTE libraries, as well as recording and saving the data on the online interface, according to the format and deadline specified therein. The aggregated data are available on the website kulturalisstatistika.hu.
Data service from ILS (with service and query)
In order to ensure that data from the integrated library system is made available to authorised users in an up-to-date, secure and controlled manner, data retrieval is carried out centrally by the University Library and Archives. This may be done by service and/or query, whereby data is provided on an ad hoc or periodic basis, according to specific or pre-defined criteria. Data is provided on a regular basis for the following categories:
- bibliographic record creation
- copy creation
- record modification
- lending by a librarian
- return by librarian
- extension of loan period by librarian
- book subscription by librarian
Requests for information beyond the above are welcome at ikr@lib.elte.hu.